1990-006City of Southlake, Texas
RESOLUTION NO.90-06
A RESOLUTION OF THE CITY OF SOUTHLAKE
TEXAS, APPROVING AND AUTHORIZING THE
MAYOR TO ENTER INTO A RENEWAL AGREEMENT
BETWEEN THE CITY AND HOUSTON-GALVESTON
AREA COUNCIL (HGAC) FOR PURCHASING.
PROVIDING AS EFFECTIVE DATE.
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SOUTHLAKE, TEXAS, THAT:
Section 1. That the City Council hereby approved the renewal
agreement between the City of Southlake and Houston -Galveston
Area Council, for 1990, in the form attached hereto as Exhibit
A" and authorizes and directs the Mayor to execute and have
delivered such agreement in the Houston -Galveston Area Council.
Section 2. That this Resolution shall be in full force and
effect from and after its passage.
PASSED AND APPROVED this the &
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erandandraL
City Secretary
APPROVED AS TO FORM:
City Attorney
City of Southlake, Texas
day of "ltr
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CITY OF SOUTHLAKE, TEXAS
By:
J
E'ary Fickes Mayor
CITY-VEH
i INTERLOCAL AGREEMENT
STATE OF TEXAS { }
COUNTY OF TARRANT { }
THIS INTERLOCAL AGREEMENT ("Agreement"), made and entered
into pursuant to the Interlocal Cooperation Act (Article
4413(32c)V.T.C.S.) by and between City of Southlake, Texas,
hereinafter called the "City" and the Houston -Galveston Area
Council, a council of governments of the State of Texas,
hereinafter called the "Council."
WITNESSETH
The City of Southlake constitutes and appoints the Houston -
Galveston Area Council, its true and lawful purchasing agent for
the purchase of certain vehicle(s) through the Council's
Cooperative Purchasing Program. Said vehicle(s) will be
specified by the City to the Council through submission of
purchase orders duly signed by appropriate City official. The
City agrees that the Council shall be the exclusive purchasing
agent for the vehicle(s). and agrees that bidding shall be
conducted by the Council according to the regulations contained
in Section IV of the Council's Financial and Accounting
Procedures Policy Handbook.
WHEREAS, the City desires to purchase certain vehicle(s) and
WHEREAS, the Council is willing to procure the vehicle(s)
for the City.
NOW, THEREFORE, KNOW ALL MEN BY THESE PRESENTS:
THAT in consideration of the covenants, agreements, and
benefits to both parties, it is hereby agreed as follows:
I. After the date of execution hereof, the Council will
procure the vehicle(s) described in the order form or
Purchase Order. The vehicle(s) shall be procured in
accordance with the regulations governing competitive
bidding procedures of the Council; the terms hereof;
and the quantities, qualities, and at the unit prices
and administrative fee as indicated on the "Order".
II. All of the vehicle(s) purchased hereunder shall be of
new manufacture and undamaged and shall meet the
specifications as determined by Council staff in
response to requests from the City. The vehicle(s)
shall carry the manufacturer's full warranty to the
City. Provided, however, that it is understood and
agreed that the Council has acted only as an agent for
the City in its purchase and make no warranty, either
implied or expressed, regarding the fitness or
mechantability of the vehicle(s).
III. The City, by execution of this agreement, agrees to
furnish to the Council a valid Purchase Order with the
H -GAC Order Form. When vendor notifies the Council of
definite date for pickup at factory or delivery of the
vehicle(s) to be transferred from vendor to end user,
the Council will invoice the City for the full amount
of the "order" including the administrative fee. The
City agrees to remit full payment immediately prior to
pick-up or delivery of the ordered vehicle(s).
IV. The City agrees to present an authorized
representative3 at the appropriate contracted vendor(s)
for the respective ordered vehicle(s), for the express
purpose of "check out" and acceptance of the vehicle(s)
within (5) days after notification that said vehicle(s)
are ready for delivery. Further the City shall verify
acceptance of the vehicle(s) in writing to the Council
within five (5) days after acceptance of same.
V. The City agrees that Manufacturer's Statement of Origin
title) will be endorsed by the vendor directly to the
City at the time of receipt and acceptance of the
vehicle(s). Further the City accepts responsibility
for vehicle registration and transfer.
This agreement, including the "Order", constitutes the entire
agreement between the parties hereto relating to the rights
herein granted and the obligations herein assumed.
The later date of execution by the Mayor of the City, or the
Executive Director of the Council hereinbelow shall constitute
the date of execution hereof.
IN WITNESS HEREOF this instrument, in duplicate originals, has
been executed by the parties hereto as follows:
0a. It has on the , day of` !liL< 19 ` ,
been executed by the Mayor o the C y, on behalf of
the City, p}
y
rsuant to a(n) T
ordinance; resolution or purchase order)
of the City (attached hereto) so authorizing.
b. It has on the 1 day of Q, U1 ,(.,ll(19 01
been executed by the Executi*e Directol of the Council
on behalf of the Council pursuant to an order of the
Board of Directors of the Council so authorizing.
CITY OF SOU HOUSTON-GALVESTON AREA COUNCIL
BY BY
MAYOR) JACK STEELE, EXECUTIVE DIRECTOR
ATTEST " 4ttt ,-x4AeLu---ATTEST
City of Southlake, Texas
M E M O R A N D U M
January 10, 1990
TO: City Manager Curtis E. Hawk
FROM: Police Chief Billy Campbell
SUBJECT: HGAC Agreement
Please find the attached renewal -agreement between. the City and EGAC.
This agreement enables purchases from the Houston -Galveston Area Council.
We entered into this agreement for 1989, this is the agreement for 1990.
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