1977-008RESOLUTION 77-8
WHEREAS, the City Council of the City
of Southlake did pass and approve Res-
olution No. 76-12, adopting Personnel
Rules and Regulations; And,
WHEREAS, the City Council of the City
of Southlake does hereby amend said
Personnel Rules and Regulations by
adding Subsection 4.8 under Section 4,
Administrative Policies, setting forth
procedures for the use of gasoline
credit cards; Now,
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS, THAT:
The following procedures are to be met by all personnel
using gasoline credit cards:
1. Credit cards are to be used only for pursuing official
city business outside the Metroplex area.
2. Credit cards are for the purpose of purchasing fuel,
oil and lubricants only at an authorized dealer.
3. All copies of the charge slip when a credit card is used
must show the vehicle number, license plate number, and speed-
o -meter reading.
4. Charges made by an employee of the Police Department must
be delivered to the Police Chief on return to the city. Charges
made by an employee of other departments of the city must be
delivered to that department head on his return to the city.
5. Charges for minor vehicle repairs or purchase of tires in
case of an emergency may be made only after telephone appro-
val has been given by the department head.
6. The responsibility for issuance of and accountability for
charges made in each department will rest on the Department
Head and he will verify all bills and certify as to their
propriety.
7. All charges made shall ultimately be given to the City
Secretary for payment.
8. Each Department Head will report credit card expenditures
and the necessity for each expenditure as part of the depart-
ment's monthly report to the City Council.
PASSED AND APPROVED this 15th day of March, 1977.
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Mayor
ATTEST:
City Secretary
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