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REGULAR PLANNING AND ZONING
COMMISSION MEETING
January 6, 2000
COMMISSION PRESENT: Chairman Ann Creighton; Vice-Chairman C.D. Peebles; and
Commissioners Michael Boutte, Kenneth Home, Dennis King, Mike Sandlin, and Keith Shankland.
COMMISSION ABSENT: None.
CITY STAFF PRESENT: Debra Drayovitch, City Attorney; Karen Gandy, Interim Planning
Director; Greg Last, Economic Development Director; Dennis Killough, Senior Current Planner;
Lisa Sudbury, Current Planner; Charlie Thomas, Deputy Director of Public Works; and Lori Farwell,
Planning Secretary.
Chairman Creighton called the meeting to order at 6:32 p.m.
There was no Work Session held.
AGENDA ITEM #2, APPROVAL OF MINUTES:
Chairman Creighton opened discussion of the minutes of the Planning and Zoning Commission
meeting held on December 9, 1999.
Motion was made to approve the minutes of the Planning and Zoning Commission meeting held
on December 9, 1999, as presented.
Motion:
Second:
Ayes:
Nays:
Approved:
Sandlin
King
Home, Sandlin, Boutte, Peebles, Shankland, King, Creighton
None
7-0
Motion carried.
(Planning and Zoning Commission meeting, 01-06-00, tape 1, section #0015)
AGENDA ITEM #3, ADMINISTRATIVE COMMENTS:
Interim Planning Director Karen Gandy stated that Kevin Hugman, Community Services Director,
has asked for one P&Z Commissioner to serve on a task force for the upcoming revision to the Trail
Master Plan. This group will also include one Councilmember and three Park Board members. The
kick-off meeting has been scheduled for Friday, January I4, at noon in the Community Center. She
reminded those Commissioners serving on the City-Initiated Rezoning Workgroup that the second
meeting has been scheduled for Wednesday, January 26, at 5:00 p.m. in the Administrative
Conference Room. Mrs. Gandy also said she has met with the City Attorney regarding the Zoning
Ordinance changes recommended by the Commission. She said she has asked Vice-Chairman
Planning and Zoning Commission Meeting Minutes on January 6, 2000 Page 1 of 20
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Peebles to meet with her to assist in prioritizing those items. She reminded the Commission of their
special meeting next Thursday, January 13, to continue the consideration of the C.I.S.D. campus on
South Kimball Avenue.
Chairman Creighton said she is aware there are a number of people present for Items #8 and #9 and
said she wanted to make a brief announcement so that people would not have to wait to discuss an
item that is not on the Commission's agenda tonight. She said there was a newspaper article that
stated the Commission would be considering the issue of the T.W. King Road closing at this
meeting; that is inaccurate. She said that is not an item before the Commission tonight nor will it
ever come before the Commission. At some point in the future when they get ready to close T.W.
King Road, she said that issue will go before the City Council. She said she wanted to make it clear
the Commission does not have the jurisdiction to hear the issue of the road closing.
(Planning and Zoning Commission meeting, 01-06-00, tape 1, section #0150)
AGENDA ITEM #4, ZA 99-108, REZONING AND REVISED CONCEPT PLAN FOR ST.
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MARTIN-IN-THE-FIELDS EPISCOPAL CHURCH:
Current Planner Lisa Sudbury presented this item to the Commission for a Rezoning and Revised
Concept Plan on property legally described as Lots 1 and 2, Block 1, St. Martin-in-the-Fields
Addition, an addition to the City of Southlake, Tarrant County, Texas, according to the plat recorded
in Cabinet A, Slide 1346, Plat Records, Tan'ant County, Texas, and being approximately 11.8 acres.
The property is located on the east side of South Pearson Lane approximately 760' south of West
Southlake Boulevard (F.M. 1709). The Current Zoning is "CS" Community Service District. The
Requested Zoning is "S-P-2" Generalized Site Plan District with "CS" Community Service District
uses. The Land Use Category is Public/Semi-Public. The Owner of the property is St. Martin-in-the-
Fields Episcopal Church. The Applicant is GSBS Batenhorst, Inc. Seven (7) written notices were
sent to property owners within the 200' notification area, and one (1) response was received with no
comment since they no longer own the property.
Sam dones (BSBS Batenhors0 3616 Glenbrook Drive, Arlington, Texas, presented this item to the
Commission.
Commissioner Home asked why there is not a fence around the cemetary.
Alan Jackson, 412 Starlight Drive, Keller, Texas, said it is not a cemetary; it is a Columbarium. It
is for the disposal of ashes. He said they researched it with the State of Texas who said there are no
fencing requirements since there are no remains of people.
Commissioner Boutte said he walked around the church grounds and walked through this garden.
He said it is a very pleasant garden with outdoor benches and very small monuments on the ground.
He said it actually took him a while to figure out there were cremated remains there; it really just
looks like a garden. He said putting a fence around it seems silly to him; it would destroy what they
have created.
Planning and Zoning Commission Meeting Minutes on January 6, 2000 Page 2 of 20
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Vice-Chairman Peebles asked why they are asking for complete relief from the bufferyard
requirements. He said he would be inclined to give some relief on the shrub plantings and asked why
they are also asking for relief on the tree plantings. Mr. Jones said they felt that due to the increase
of depth to 40', there could be the relaxing of that requirement. He said there is also a drainage
easement there which would prevent them from maintaining the materials.
Mr. Jackson said the drainage easement has already been pre-approved by City Council for Four
Peaks Development.
Vice-Chairman Peebles asked about the plantings on the north side. Mr. Jones said they are doing
a 6' wood fence, 14 canopy trees, 21 accent trees and 71 shrubs.
Commissioner Sandlin asked about meeting the masonry requirements. Mr. Jones said they are
proposing masonry on the fagade that faces the street but relaxing that requirement on the remainder.
Mr. Jones said there is a proposed gymnasium in which they have looked at doing some metal
panels. He said with the mount of separation they have from the adjacent properties, they felt there
would be enough screening and buffering to the residential properties.
Commissioner Sandlin said the applicant wants a variance but cannot tell the Commission what they
are going to do in its place. He said he has a little bit of a problem with that.
Vice-Chairman Peebles asked how the applicant would feel about the Commission not giving them
a variance on the masonry requirements right now and waiting until the Site Plan approval stage. Mr.
Jones said that is not a problem.
Vice-Chairman Peebles said he would be inclined to do the same thing regarding the 65' sanctuary
and the 100' bell tower. He said it is difficult to approve something they do not have a picture of.
Mr. Jones said he understands and said his company has not been commissioned to design any of
those facilities at this time.
Commissioner Home asked if there will actually be a bell in the tower. Mr. Jones said yes; the intent
is to have some type of bell in the tower.
Chairman Creighton said this church has always been a good neighbor to the adjacent neighbors and
to the City of Southlake and recommended for them to meet with the adjacent neighbors and SPIN
groups before they come back for Site Pla3a approval.
Commissioner King asked what the estimated period of time is for build out. Mr. Jones said he
honestly does not know at this point, but it will be based on the growth of the church.
Chairman Creighton opened the Public Hearing.
Sue Mitchell, 409 Brazil Drive, Hurst, Texas, said they are actually here at the City Council's
request. Two years ago when they did the addition to the education building, City Council suggested
Planning and Zoning Commission Meeting Minutes on January 6, 2000 Page 3 of 20
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that the church improve and update their Site Plan in light of further development in this area. She
said she appreciated the Commission's consideration this evening.
Miriam Moore, 6637 Ridgetop Drive, Watauga, Texas, said she appreciated Commissioner Boutte's
visit to the church in preparation for tonight's discussion. She encouraged and invited all of the
Commissioners to come visit the memorial garden. She said it is one of the prettiest gardens in this
part of the country. She said people go there just to sit and said there would not be a question in
anyone's mind as to the purpose of that garden.
Wayne Haney (SPIN #15 Representative) 400 Brock Drive, Southlake, Texas, said he has not had
a SPiN meeting on this item because it has not generated any controversy or any comments. He said
it is obviously going to be a major improvement to this area of town. He said he thinks they are wise
to go ahead and get their future plans approved.
Chairman Creighton closed the Public Hearing.
(Planning and Zoning Commission meeting, 01-06-00, tape 1, section #0915)
Vice-Chairman Peebles asked if Item #2.c.1 could wait until the Site Plan process, too. Mr. Jones
said yes.
Motion was made to approve ZA 99-108 subject to Concept Plan Review Sununary No. 3, dated
December 3, 1999, deleting Items #2.a. 1 (cemetary use required to be no less than 500' from any
residence and shall be enclosed in a fence); #2.d.1 (screening on east and southeast); and #3
(bufferyard requirements); and Vice-Chairman Peebles said he is not opposed to the variances
requested for Items #2.b. 1, #2.c. 1, and #2.e but he would just like to see them at the Site Plan stage.
Motion:
Second:
Ayes:
Nays:
Approved:
Peebles
Sandlin
Sandlin, Boutte, Peebles, Shankland, King, Home, Creighton
None
7-0
Motion carried.
Regarding the last motion, City Attorney Debra Drayovitch said it is her understanding the
Commission intends to reserve the right to grant variances to Items #2.b.1, #2.c.1, and #2.e and that
would be incorporated into the actual "S-P-2" zoning.
(Planning and Zoning Commission meeting, 01-06-00, tape 1, section gl 124)
AGENDA ITEM #5, ZA 99-114, REZONiNG FOR CARROLL MEADOWS:
Current Planner Lisa Sudbury presented this item to the Commission for a Rezoning on property
legally described as Tract 2C situated in the Absolom H. Chivers Survey, Abstract No. 299, and
Planning and Zoning Commission Meeting Minutes on January 6, 2000 Page 4 of 20
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being approximately 12.469 acres. The property is located on the west side of North Carroll Avenue
approximately 1175' south of East Dove Road. The Current Zoning is "AG" Agricultural District.
The Requested Zoning is "SF-1A" Single Family Residential District. The Land Use Category is
Low Density Residential. The Owner of the property is Ollie Mae Thrailkill. The Applicant is K.
M. Properties, Inc. Fourteen (14) written notices were sent to property owners within the 200'
notification area, and one (1) response was received in favor.
Kosse Maykus presented this item to the Commission.
Commissioner Home asked if this will be a walled community. Mr. Maykus said no. He said his
intention is to maintain something with a rural character. He said he will prohibit perimeter stockade
screening fences in his deed restrictions. He will require the perimeter fencing to be open such as
horse fencing but will allow solid privacy fencing around pool areas or play areas.
Vice-Chairman Peebles said he really likes the idea of open areas and hopes this idea works for Mr.
Maykus.
Commissioner King asked what the minimum dwelling size will be. Mr. Maykus said his intention
right now is for it to be 2,800 s.f. of living space plus a two-car garage, although he anticipates most
of the garages to be three-car.
Chairman Creighton opened the Public Hearing.
Kathy Mariner, 820 Primrose Lane, Southlake, Texas, said she is pretty upset that this is being
developed. She said everyone around her has horses including herself. She is very upset that this
development is being dropped in the middle of people who have bought and built and will probably
die offon their land. She said she does not live on her land here; she rents it out. She does not want
to see this area bombarded with noise and kids and whatever goes with neighbors being jammed up
against one another. She also stated her concern about rear-entry garages and drainage.
Terry Mulaney, 1515 N.. Carroll Avenue, Southlake, Texas, said he is personally familiar with Kosse
Maykus and the homes he builds. He has known him for 5 - 7 years or so. It is his understanding
that the lots Mr. Maykus is proposing are consistent with the Land Use Plan and that the homes will
be quite expensive homes. He is sympathetic to Ms. Mariner's concerns, but he thinks it is important
that everyone understands development is inevitable. He thinks the City should seize the
opportunity to embrace development with someone who is well known and has developed in our
community. He thinks what Mr. Maykus is proposing is a good thing for this area.
Chairman Creighton closed the Public Hearing.
(Planning and Zoning Commission meeting, 01-06-00, tape 1, section #1807)
Commissioner Home asked Mr. Maykus when he plans to start this project. Mr. Maykus said his
hope is to start in March or April with commencement of construction of homes sometime in the
Planning and Zoning Commission Meeting Minutes on January 6, 2000 Page 5 of 20
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summer.
Commissioner Home asked about Ms. Mariner's concern regarding drainage. Mr. Maykus said they
have done the topographical study and the preliminary drainage study with the Preliminary Plat. He
said the bulk of this property flows either to Carroll Avenue or to the north to Mr. Tate's property.
He said he is currently working with Mr. Tate on the drainage. He said Ms. Mariner's property is
actually higher than this property so right now he actually receives her drainage.
Mr. Maykus said there will be no from-entry garages; they will either be side-entry or rear-entry.
Motion was made to approve ZA 99-114.
Motion: Sandlin
Second: Home
Vice-Chairman Peebles would like to acknowledge the applicant's willingness to put in his deed
restrictions the attempt to maintain the rural character of the area by not allowing solid perimeter
fencing and using the three-rail pipe fencing instead.
Mr. Maykus said he wanted to clarify one thing: he will not allow a stockade-type fence btu there
may be a situation where someone has animals and will put up a chain-link, vinyl-coated type fence.
He said it will all be see-through fencing.
Chairman Creighton said there is a desire within the City of Southlake to maintain a rural character
but there is also a recognition that development is here. She said the City does not have the ability
to require someone to perpetually maintain their property in an agricultural state. She said the
agricultural zoning was seen as an interim zoning classification with the anticipation that at some
point in the future the property owner would come forward with other proposed uses for his property.
She said this plan not only meets the City's requirements for this area, but it exceeds them by only
placing 10 homes on a site that would allow for more homes than that.
Commissioner Home said he met Mr. Maykus years ago and has seen his work since then, and he
told Ms. Mariner he thinks she will be pleasantly surprised,
Ayes: Boutte, Peebles, Shankland, King, Home, Sandlin, Creighton
Nays: None
Approved: 7-0
Motion carried.
(Planning and Zoning Commission meeting, 01-06-00, tape 1, section #2047)
AGENDA ITEM #6, ZA 99-115, PRELIMINARY PLAT OF CARROLL MEADOWS:
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Current Planner Lisa Sudbury presented this item to the Commission for a Preliminary Plat of
Planning and Zoning Commission Meeting Minutes on January 6, 2000 Page 6 of 20
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Carroll Meadows on property legally described as Tract 2C situated in the Absolom H. Chivers
Survey, Abstract No. 299, and being approximately 12.469 acres. The property is located on the
west side of North Carroll Avenue approximately 1175' south of East Dove Road. The Current
Zoning is "AG" Agricultural District. The Land Use Category is Low Density Residential. The
Owner of the property is Ollie Mae Thrailkill. The Applicant is K. M. Properties, Inc. Fourteen (14)
written notices were sent to property owners within the 200' notification area, and three (3) responses
were received in favor and one (1) response was received opposed.
Kosse Maykus presented this item to the Commission.
Commissioner Sandlin raised the issue of a street stub to the north. He said if Mr. Tate ever wants
to develop, he will not have enough room to punch a street through. Mr. Maykus said Mr. Tate is
here and maybe the Commission should ask him his opinion about the street stub. Mr. Maykus said
he does not know if Mr. Tate has enough width to develop even if he wanted to.
Chaim~an Creighton opened the Public Hearing.
Lanny Tate, 2120 ~ Carroll Avenue, Southlake, Texas, said he does not know what anyone would
gain by putting in a street stub. He does not think his nine-acre property will develop into one acre
lots. He said if he decides to sell his property, it will probably sell for a Residential Estate. He does
not know what good a street stub would do.
Chairman Creighton closed the Public Hearing.
(Planning and Zoning Commission meeting, 01-06-00, tape 1, section #2314)
Motion was made to approve ZA 99-115 subject to Plat Review Summary No. 2, dated December
3, 1999, deleting Items #1 (provide a street stub) and #2 (minimum 100' lot width).
Motion:
Second:
Ayes:
Nays:
Approved:
King
Shankland
Peebles, Shankland, King, Home, Sandlin, Boutte, Creighton
None
7-0
Motion carried.
(Planning and Zoning Commission meeting, 01-06-00, tape 1, section #2582)
Chairman Creighton called for a break at 8:00 p.m.
Chairman Creighton called the meeting back to order at 8:16 p.m.
Chairman Creighton said the Commission will hear Agenda Item #12 next simply because it will
probably be a very short item, and the applicant has requested for it to be moved forward.
Planning and Zoning Commission Meeting Minutes on January 6, 2000 Page 7 of 20
1 AGENDA ITEM #12, ZA 99-138, REZON1NG:
2 Current Planner Lisa Sudbury presented this item to the Commission for a Rezoning on property
3 legally described as Tract 20 situated in the R. D. Price Survey, Abstract 992, and being
4 approximately 2 acres. The property is located at 4001 T. W. King Road being on the east side of
5 T.W. King Road approximately 1,200' south of West Bob Jones Road. The Current Zoning is "AG"
6 Agricultural District. The Requested Zoning is "SF-1B" Single Family Residential District. The
7 request is being submitted by the Applicant, Lirmie McAdams. The Owner of the property is Linnia
8 Johnson. Four (4) written notices were sent to property owners within the 200' notification area, and
9 one (1) response was received in favor.
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Linnie McAdams presented this item to the Commission.
Vice-Chairman Peebles asked what size the proposed house will be. Ms. McAdams said she has a
preliminary drawing which shows a house approximately 1,800 s.f.
Chairman Creighton opened the Public Hearing. No one in the audience stepped forward to speak.
Chairman Creighton closed the Public Hearing.
(Planning and Zoning Commission meeting, 01-06-00, tape 1, section #2710)
Vice-Chairman Peebles said since he is on record as wanting to abolish "SF-1B," he has to ask the
following question: If the Commission were to approve "SF-1A" zoning instead of "SF-1B", would
the applicant have to go to Z.B.A.?
Mr. Killough said the applicant would have to go to Z.B.A. but since there is a district that would
support the dwelling unit, he thinks Z.B.A. would tell her to go back and ask for "SF-1B."
Motion was made to approve ZA 99-138.
Motion:
Second:
Ayes:
Nays:
Approved:
Sandlin
Home
Shankland, King, Home, Sandlin, Boutte, Creighton
Peebles
6-1
Motion carried.
(Planning and Zoning Commission meeting, 01-06-00, tape 1, section #2795)
AGENDA ITEM #8, ZA 99-090, DEVELOPMENT PLAN FOR PROPOSED LOTS 1 - 4, BLOCK
40 1, SABRE CORPORATE CAMPUS:
41 Current Planner Lisa Sudbury presented this item to the Commission for a Development Plan for
42 proposed Lots 1 - 4, Block 1, Sabre Corporate Campus, on property legally described as Lot 4,
43 Block A, MTP-IBM Addition No. 1, an addition to the City of Southlake, according to the plat
Planning and Zoning Commission Meeting Minutes on January 6, 2000 Page 8 of 20
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recorded in Volume 388/211, Page 68 and 69 of Plat Records, Tarrant County, Texas and as
recorded in Cabinet G, Page 208, Plat Records, Denton County, Texas; Tracts 1, 1Al, lC, 2Al, 2A2,
2A3, 2A4, 2A4A, 2A5, 2A5A, 2A7, and portions of Tracts 2A and 2A6 situated in the U.P. Martin
Survey, Abstract No. 1015; portions of Tracts 1 and lC situated in the James B. Martin Survey,
Abstract No. 1134; and portions of Tracts 3Al, 3A1A, 3A1A2, 3A1B, 3A3A1, 4B, 4B1, 4B1C, 4B2,
4B2A, situated in the Rees D. Price Survey, Abstract No. 1207, and being approximately 154.8
acres. This property is located on the southeast comer of the intersection of State Highway 114 and
Kirkwood Drive. The current zoning is "NR-PUD" Non-Residential Planned Unit Development
District with "O-2,' Office District uses and certain other permitted and accessory uses set forth in
Exhibit "B," Planned Unit Development Standards which are generally related to communication,
computer, and information technologies; training and conference centers; parking structures;
heliport/stop and verti-port/stop; hotel, restaurant, retail and office uses. The Land Use Categories
are Mixed Use, Medium Density Residential, and 100 Year Flood Plain. The request is being
submitted by the Applicant, The Sabre Group. The Owner of the property is Maguire Partners.
Six (6) written notices were sent to property owners within the 200' notification area, and no
responses were received.
Dean Sanderson (Managing Director of Corporate Services) presented this item to the Commission.
Kevin Sloan (The Hillier Group) presented the overall campus to the Commission.
Chairman Creighton opened the Public Hearing.
Marshall Engelbeck (Mayor of Trophy Club) 111 Forest Hill Drive, Trophy Club, Texas, said that
closing Kirkwood Boulevard will cause traffic to back up on State Highway 114. He said they took
a survey of traffic on these roads last June and approximately 5,300 cars passed through them. He
said 80% of those cars came from Southlake residents to the north. He said these roads serve as the
primary emergency access for residents on the east side of Trophy Club. He said Trophy Club only
has three entrances and this would be closing one of them. Mr. Engelbeck said he has heard that
emergency vehicles will be allowed through the gates, but he questioned how a resident with an
asthmatic child who tries to rush the child to Baylor Hospital rather than waiting for an ambulance
will get through. He said this intersection was built with State Highway funds, and he questioned
the authority of Southlake to close this intersection. He said no one has talked about the impact this
change will have on the quality of air. The additional two miles a day by approximately 2,000 cars
will add pollutants to the air. He asked Sabre and Southlake to reconsider their decision of closing
the roads.
Jim Carter, 204 Fresh Meadow, Trophy Club, Texas, said he is the current Denton County
Commissioner for Precinct 4. He said he has worked very hard over the past several years with the
Cities of Trophy Club, Southlake, and Westlake to improve State Highway 114 to the extent it is
today, He said the highway was built with State funds. He said he thinks it is deplorable that Sabre
would ask to divert public funds for private use; he appealed to Sabre to rethink that decision. He
said closing these roads not only affect convenience but impede the economic development of the
Planning and Zoning Commission Meeting Minutes on January 6, 2000 Page 9 of 20
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east side of Trophy Club. He thinks the action taken by the Commission tonight has a very serious
impact.
deffJanak, 5 GreenleafDrive, Trophy Club, Texas, said the traffic in this area will be far worse in
five years than it is today. He asked where all of these cars are going to go? He asked what this will
do to his property value? If his child got hurt and he had to take him to Grapevine, he does not know
what he will do. He questioned why Sabre cannot put a gate into their facilities on either side of
Kirkwood Boulevard rather than closing down the entire road. He said he does not know of any
company who has a private access onto a major intersection; they usually share that with the
community. He said if the Commission votes to approve this tonight, they will be indirectly
approving the closing of the roads.
Ben Brewster (Mayor Pro Tern of Trophy Club) 222 Fresh Meadow Drive, Trophy Club, Texas, said
he would like the following comments entered into the record: "On November 3, 1999, Mr. David
Laney, Commissioner of Transportation for the State of Texas, spoke at Metroport Cities Partnership
meeting and warned that funds for the development of the State Highway 114 Corridor could be
delayed or derailed if we didn't pay attention to EPA standards for clean air in our area. The
message that we received is that we should be proactive in our efforts to meet or exceed EPA
requirements. Everyone wins with clean air. However, the current Sabre Corporation development
plans threaten this worthy goal. Specifically, the closing of T.W. King will have a negative impact
on the North Texas environment. While safety and convenience have been raised as issues,
environmental impact has not been brought to the public's attention. I believe this is an important
point and should be part of this discussion as plans for the Sabre complex proceeds. The bottom line
is that if T.W. King is closed, Southlake and Trophy Club commuters will use an additional 536,000
gallons of gasoline during the first five years of closure in order to gain access to east bound
Highway 114 and the Solana Office Complex. I will repeat that, 536,000 gallons of gasoline. This
estimate is based on a traffic study completed by the engineering firm of Teague, Nall,& Perkins
during June 1999. Traffic count data shows that a total 2,814 vehicles use T.W. King on a daily
basis to gain access to State Highway 114 or the Solana Office Complex. The following
assumptions were used to determine gasoline: 2,251 automobiles a day; the average circumvention
distance is 1.9 miles; and the average gas mileage used is 16 miles per gallon for each vehicle. I've
assumed an annual growth rate of 5% straight lined, and I've used 365 days. If you look at traffic
patterns: you get that morning peak and you get that afiemoon peak, and the weekends. The distance
that vehicles will have to travel on a per year basis to manage the circumvention is 1,561,000 miles;
it is not a trivial amount of driving. Over a half million gallons of fuel will be bumed over the first
five years of closure if a rational alternative is not found. This result would appear to be
counterproductive in the efforts of American Airlines to clean up the air in North Texas. In fact,
American Airlines was recognized during the April meeting of the DFW International Airport Board
for its commitment to purchase $20 million worth of electric ground equipment. Electric Vehicles
Association of the Americas presented the organization's local E.V. Hero Award to Mr. Dewey
Calzer, Manager of Ground Support Equipment for American Airlines. In accepting the award, Mr.
Calzer noted the company was doing this to improve the air quality in the Dallas-Fort Worth area.
Reference for that is Dallas-Fort Worth Clean Cities document published in the Summer/Fall of
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1999. Everyone wins with clean air. If you have to have a graphic picture of what 536,000 gallons
of gasoline look like; imagine 35 gas tankers pulling up in front of City Hall in Southlake."
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4 Laurence Maloney, 11 Muirfield Court, Trophy Club, Texas, asked that the Commission find an
5 alternate way they can use the east entrance of Trophy Club. He said there is a contractor working
6 on the highway right now and for another 300 or 400 yards of access road could be made accessible
7 to two-way traffic. He said he does not have a preconceived, naive notion that the City of Southlake
8 is going to prevail on the State of Texas to do that, but he thinks the giant of American Airlines and
9 Sabre could throw some of their significant weight behind the effort and get a change order issued
10 to extend that little stretch of two-way road. He said that would answer most of their problems. He
said he will also petition Trophy Club to extend Trophy Wood Drive down and make a decent road
out of it instead of that two-lane dirt track that is West T.W. King right now.
Julie Lang,ford, 305 E. Bob Jones Road, Southlake, Texas, thanked the City of Southlake and Sabre
for putting up the balloons again. She said it was a little disturbing to see the difference in height
from the first balloons they put up and these balloons. She asked if there was a time limit placed on
the road on White Chapel Boulevard.
Economic Development Director Greg Last stated a time limit of six months was placed on that
road.
Ms. Langsford said she is very pleased to hear that. She asked if the City would look into doing
something about the mud on White Chapel Boulevard. She said every time it rains, mud flows onto
the road and she is afraid there will be an accident. She foresees it being more of a problem once
the heavy equipment starts going into and coming out of this site.
Bill Lewis, 6 Timberline Court, Trophy Club, Texas, said it is amazing this one organization is going
to inconvenience an entire town. He said if Sabre wants a private campus, then they should put a
gate into their campus; they should not close off an entire community. He said they have 16
buildings, and they could gate 15 of the 16. He said the existing building has been like this since
day one; the security has not changed.
Joel Hart, 10 Firgreen Drive, Trophy Club, Texas, asked the Commission to think about their
fiduciary responsibility to the City Council, to the City of Southlake, and to the good neighbor
concept. He said so many times you see on the news where several fire departments come together
to fight a fire. He said Trophy Club residents support Southlake merchants such as Home Depot and
Wal-Mart and are good neighbors.
Klm O'Brien, 4380 Saddleridge Road, Southlake, Texas, thanked Sabre for making her community
aware of the new site line studies regarding the parking garages. She stated her concerns about the
lighting coming from these garages. She asked what the sides of the garage facing White Chapel
Boulevard will be made from and will they be open.
Planning and Zoning Commission Meeting Minutes on January 6, 2000 Page 11 of 20
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At 9:00 p.m., Chairman Creighton reminded the audience that the road closing is not an issue before
the Commission tonight. She said they do have legitimate issues they need to consider tonight. She
said she has allowed audience members to state their comments, but she will have to cut it off at
some point. She said the road closing is simply not within the Commission's jurisdiction; they
cannot do anything about it.
Susan Edstrom, 269 Oak Hill Drive, Trophy Club, Texas, said closing East T.W. King Road creates
a great hardship for Trophy Club residents. She said the commercial property adjacent to this
development in Trophy Club is significantly devalued by closing the road. She said their residents
will be inconvenienced by this action. She said emergency services face significant potential delays
between Trophy Club and Grapevine; that could be life threatening. The most important issue to her
is the issue of being a good neighbor. She asked the Commission to please find an alternate solution
to the closing of East T.W. King Road; she knows one exists.
dohn Bankey, 4 Creekmere Court, Trophy Club, Texas, stated his concern about the issue of
additional mileage. He said people have been saying it will be an additional two miles. He said it
is two miles one way for a total of four additional miles and an additional 15 minutes. He said he
has heard they will allow emergency vehicles through, but if someone is trying to take their child
to the hospital in an emergency, will they be allowed through?
Lynn Neddleson, 113 Seminole Drive, Trophy Club, Texas, said when each of the Commissioners
were appointed and took an oath of office, they were probably aware of how important their job
would be. She is certain they took it with a dedication that they were going to do their very best for
their community. She asked each of them to review their oath in their mind when looking at any
plan. She asked the Commission to remember their oath; it was not to corporate America or to their
individual neighbor. It was to the City in which they were to serve.
Chairman Creighton said she will give the audience until 9:15 p.m. to discuss the road closure. She
asked them to decide amongst themselves as to who will represent them. She said if anyone wanted
to speak on anything other than the road closure, the Commission would be happy to hear from
them.
Carol Ann Borges, 33 Salida Drive, Trophy Club, Texas, said if the Commission approves this
tonight it will be approving the road closure. She asked the Commission to think of the neighbors
adjacent to this property like they did on a previous case.
Beverly Crinfield, 3950 7~ V~ King Road, Southlake, Texas, said there is a small community on the
north end of T.W. King Road. She said all of these people would have to go down Bob Jones Road
to White Chapel Boulevard which would be life threatening. She just wanted it noted that she is
against it. She is certain there are other alternatives.
Torn Beck, 5 Crestwood Drive, Trophy Club, Texas, said he has given much of his business to the
merchants in Southlake. He urged the Commission to step back and look at this issue further. He
Planning and Zoning Commission Meeting Minutes on January 6, 2000 Page 12 of 20
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asked the Commission to probe and ask the question why Sabre needs to cut off access. What
accommodations can be made by Sabre to allow the east bound flow of traffic onto State Highway
1147
Dawn Seay, 53.5 Timber Ridge Drive, Trophy Club, Texas, wanted it noted that she is against the
road closing. She happens to work for Sabra so this is very awkward for her. She asked if it is 2:00
a.m. and the gates are down and are unmanned, will emergency vehicles be allowed through? She
stated her concem about race days, too; this is the entrance everyone in Trophy Club uses on those
days.
Para Irwin, 543Indian Creek Drive, Trophy Club, Texas, said about two weeks ago this entrance was
shut down and traffic was backed up a long way. She said it not only impacts the neighbors in
Trophy Club, it impacts Southlake residents.
Chairman Creighton closed the Public Hearing.
(Planning and Zoning Commission meeting, 01-06-00, tape 1, section #5001)
Chairman Creighton asked ifa Sabre representative could address Ms. O'Brien's concerns about the
parking garages.
CliffHorsak (HKS) said this garage is very similar to a garage currently being constructed for Four
Seasons in Irving. He showed the plans to Ms. O'Brien.
Chairman Creighton said the question was also raised in the Public Hearing regarding the height of
the balloons. She asked if they are any higher than they were the first time or does it appear that way
due to the fact there is less foliage on the trees.
Kirk Teske (HKS) said the garage heights are basically no taller than they were when the
requirements of the PUD were being established.
Vice-Chairman Peebles asked about the mud problem on White Chapel Boulevard. Deputy Director
of Public Works Charlie Thomas said the Developer's Agreement allowed them to use that entrance
for a period of six months. He said they will look into the mud problem. He said there is a
requirement for a construction drive to have some type of gravel to help clean the tires. He said it
was anticipated that mud would be on the road from time to time, and Sabre made a commitment
to make sure the road was clean. He said this is the first complaint he has heard, and they will look
into it.
Motion was made to approve ZA 99-090 subject to Development Plan Review Summary No. 3,
dated December 30, 1999.
Motion: Peebles
Planning and Zoning Commission Meeting Minutes on January 6, 2000 Page 13 of 20
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Second: Shankland
Ayes: King, Home, Sandlin, Boutte, Peebles, Shankland, Creighton
Nays: None
Approved: 7-0
Motion carried.
(Planning and Zoning Commission meeting, 01-06-00, tape 1, section #5917)
AGENDA ITEM #9, ZA 99-091, SITE PLAN FOR PORTIONS OF PROPOSED LOTS 1, 2, & 3,
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BLOCK 1, SABRE CORPORATE CAMPUS:
Current Planner Lisa Sudbury presented this item to the Commission for a Site Plan for portions of
proposed Lots 1, 2, & 3, Block 1, Sabre Corporate Campus, on property legally described as portions
of Tracts 1Al, 2Al, 2A2, 2A4, 2A4A, 2A5A, 2A7, situated in the U. P. Martin Survey, Abstract No.
1015; and portions of Tracts 3A1B, 4B, 4B1, 4B2, 4B1C, 4B2A, situated in the Rees D. Price
Survey, Abstract No. 1207, and being approximately 35.99 acres. This property is located on
Kirkwood Drive approximately 800' east of State Highway 114. The Current Zoning is "NR-PUD"
Non-Residential Planned Unit Development District with "O-2," Office District uses and certain
other permitted and accessory uses set forth in Exhibit "B," Planned Unit Development Standards
which are generally related to communication, computer, and information technologies; training and
conference centers; parking structures; heliporffstop and verti-port/stop; hotel, restaurant, retail and
office uses. The Land Use Categories are Mixed Use, Medium Density Residential, 100 Year Flood
Plain. The request is being submitted by the Applicant, The Sabre Group. The Owner of the
property is Maguire Partners. One (1) written notice was sent to property owners within the 200'
notification area, and no responses were received.
Dean Sanderson (Managing Director of Corporate Services) turned the presentation over to Cliff
Horsak (HKS) who presented the Phase I of the Site Plan to the Commission. Mr. Horsak said as
you come up the hill into the site, there will be a featured architectural element, the food service area,
with the modulated structures of the architecture as a backdrop. The architecture of Phase I is the
beginning of a campus element in architecture that will be repeated with a front door signature piece
to follow in Phase 2. He said their approach in considering architectural materials that are both
sensitive to the environment and to the corporate image is to use materials indigenous to this region.
The materials selected are Texas Limestone, architectural precast, and their glass will be a clear glass
with a Low "E" Coating for the energy impact to the project. The combination of limestone and
clear glass is very residential in character and yet the substantial square footage of the buildings and
the housing of the 2,000 Sabre employees in Phase I was a challenge to modulate the form and the
architecture on the hill so as to be gracious and timeless in its architectural character. They have
accomplished that by organizing the square footage in the two buildings in Phase I, the four story
building and the five story building, with the five story building stepping down to the lower
elevation and working to a level rooftop comicing of both buildings. He said the modulation breaks
the expanse of the architecture into two components, and each of those two components have been
modulated in a tri-parted architecture with an articulation both vertically across the fagade and also
slid in a shearing, stepping factor. The articulation is a three-part facade that is moving in a step
Planning and Zoning Commission Meeting Minutes on January 6, 2000 Page 14 of 20
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fashion in both of the two plan locations. He said when a visitor or employee passes from the
parking garage through the covered walkway into the office, they are providing (in a recall of the
existing Solana project) a punched wall that is affording them a covered pedestrian way from the
upper levels of the garage beneath that level. The conceptual decision was to bring the entry
connection from the garage to a single place on the inside edge of the landscape quad. They are
really trying to create some dynamic experience in space for the employee on their moming arrival.
(Planning and Zoning Commission meeting, 01-06-00, tape 1, section #6800)
Regarding the parking garage, Mr. Horsak said in wanting to be sensitive to the neighbors to the east
the bottom elevation shows compliance with the PUD requirement for landscaping in front of the
garage; it is all evergreen, live oak landscaping. He said the dimension of the garage and its
articulation in the cast concrete material, the fenestration is very similar to the photography he has
shown on the Four Seasons project. They have brought out elements of the stairs and notches in the
comer to give more articulation to it. The west fagade is towards the inside boulevard and the top
elevation is a connector to the office building in sections. The north elevation of the garage has
existing vegetation in front of it.
Mr. Horsak said they have complied with the spirit of both the PUD and the City standards in all
building materials and requirements.
Regarding the picture Mr. Horsak displayed of the garage at Four Seasons, Commissioner King
asked if the skin on it is a precast concrete or architectural precast. Mr. Horsak said it is a cast in
place concrete that will receive a "Thoro-Coat" color finish in multiple colors. Commissioner King
asked if it will look like limestone to the untrained eye. Mr. Horsak said it will be complimentary
to the limestone.
Mr. Horsak said due to the sensitivity to night time architecture and lighting in the garages, they will
work diligently at the lighting design and will do the best to ensure cutoff with both the pole fixtures
and the placement of internal lighting within the structure.
(Planning and Zoning Commission meeting, 01-06-00, end of tape 1, section #7256)
Commissioner King asked how much limestone there will be. Mr. Horsak said it will be about a 50-
50 mix between the vocabulary that is growing from grade up the building fagade that translates in
a visual order of lintels up to a cornicing fascia on the project.
Vice-Chairman Peebles said he did not understand what Mr. Horsak just said and asked him to
explain it again. Mr. Horsak said they are bringing the masonry limestone materials, either an
Austin Limestone or a West Texas limestone, from grade that will be laid in a rough-faced pattern
as it articulates up to about 50% up the facade and then will translate into the precast lintels that are
visually supported by the limestone skin up to a limestone cornicing. He said the mechanical
equipment on top of the buildings is 100% screened and is articulated into a stair element at the ends
Planning and Zoning Commission Meeting Minutes on January 6, 2000 Page 15 of 20
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of the garages.
Commissioner Horne asked Mr. Horsak to explain the glass further. Mr. Horsak said it will be a
Low "E" surface application onto a clear glass which will be less reflective than the PUD
requirement, and it renders the visibility through the glass and will be perceived as clear glass.
Commissioner Home asked what the useful lifespan of this building will be. Mr. Horsak said it
should be a 25 to 50 year building. He said it is a future-proof building.
Vice-Chairman Peebles asked if they will park cars on the top floor of the parking garage. Mr. Teske
said yes. Vice-Chairman Peebles asked if the cars will be seen from State Highway 114. Mr. Teske
said due to the topography, they probably won't be seen.
Chairman Creighton opened the Public Hearing. No one in the audience stepped forward to speak.
Chairman Creighton closed the Public Hearing.
(Planning and Zoning Commission meeting, 01-06-00, tape 2, section #0541)
Motion was made to approve ZA 99-091 subject to Site Plan Review Summary No. 3, dated
December 30, 1999, specifically approving the plans as submitted and accepting the applicant's
commitment to comply with Lighting Ordinance 693-B.
Motion: King
Second: Shankland
Chairman Creighton asked if the pictures and the presentation materials become part of the Site Plan.
Mr. Killough said staff has most of the renderings, but Sabre did have some new ones tonight that
staffdoes not have. Chairman Creighton said she is wondering about the limestone discussion in
particular because that is part of her understanding of what the articulation is. Mr. Killough said
much of what is reflected in the elevation plans they have already submitted, and we will also have
a record of this meeting.
Vice-Chairman Peebles asked Sabre if they would incorporate the drawings from tonight's meeting
into the Site Plan, and Mr. Sanderson agreed to.
Ayes: Home, Sandlin, Boutte, Peebles, Shankland, King, Creighton
Nays: None
Approved: 7-0
Motion carried.
(Planning and Zoning Commission meeting, 01-06-00, tape 2, section #0690)
Chairman Creighton there has been a request to go into Executive Session. She said there would be
Planning and Zoning Commission Meeting Minutes on January 6, 2000 Page 16 of 20
an Executive Session held in order to seek the advice of the City Attorney pursuant to Section
551.071, Texas Local Government Code, regarding matters posted on this agenda. The Executive
Session started at 10:25 p.m. and ended at 10:47 p.m. Chairman Creighton called the meeting back
to order and asked the City Attorney if there was any action necessary as a result of the Executive
Session, and the City Attorney said no.
(Planning and Zoning Commission meeting, 01-06-00, tape 2, section #0767)
AGENDA ITEM #11, ZA 99-126, SPECIFIC USE PERMIT FOR THE SALE OF ALCOHOLIC
10 BEVERAGES FOR ON-PREMISE CONSUMPTION PER ZONING ORDINANCE NO. 480,
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SECTION 45.1(1) FOR THAI CHILI:
Current Planner Lisa Sudbury presented this item to the Commission for a Specific Use Permit for
the sale of alcoholic beverages for on-premise consumption per Zoning Ordinance No. 480, Section
45.1 (1) on property legally described as Block 4, Southlake Town Square, Phase 1, an addition to
the City of Southlake, Tarrant County, Texas, according to the plat recorded in Cabinet A, Slides
4892 & 4893, Plat Records, Tarrant County, Texas, and being approximately 5.415 acres. The
property is located at 215 Grand Avenue, generally being on the northeast comer of Main Street and
Grand Avenue. The Current Zoning is "NR-PUD" Non-residential Planned Unit Development to
include "C-3" General Commercial District uses. The Land Use Category is Mixed Use. The
request is being submitted by the Applicant, Thai Chili. The Owner of the property is Southlake
Central Venture. Two (2) written notices were sent to property owners within the 200' notification
area, and no responses were received.
Sodsaivelilux Songsangcharntara presented this item to the Commission. She said they currently
have one restaurant in Los Colinas by the same name, Thai Chili, and they would like to open a
second one in Southlake.
Chairman Creighton opened the Public Hearing. No one in the audience stepped forward to speak.
Chairman Creighton closed the Public Hearing.
(Planning and Zoning Commission meeting, 01-06-00, tape 2, section #0819)
Commissioner King asked the applicant how long her lease term is. She said it is ten years.
Motion was made to approve ZA 99-126 and placing a ten-year limit on the S.U.P. because it is in
Town Square.
Motion:
Second:
Ayes:
Nays:
Approved:
Peebles
Home
Sandlin, Boutte, Peebles, Shankland, King, Home, Creighton
None
7-0
Motion carried.
Planning and Zoning Commission Meeting Minutes on January 6, 2000 Page 17 of 20
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(Planning and Zoning Commission meeting, 01-06-00, tape 2, section #0910)
AGENDA ITEM # 10, ZA 99-122, REZONING:
Current Planner Lisa Sudbury presented this item to the Commission for a Rezoning on property
5 legally described as Tract 2C3 situated in the Obediah W. Knight Survey, Abstract No. 899, and
6 being approximately 3.561 acres. The property is located at 219 Lilac Lane being on the south side
7 of Lilac Lane approximately 200' east of Pine Drive. The Current Zoning is "AG" Agricultural
8 District. The Requested Zoning is "SF-1A" Single Family Residential District. The Land Use
9 Category is Low Density Residential. The request is being submitted by the Owner and Applicant,
l0 Sherry Berman. Fifteen (15) written notices were sent to property owners within the 200'
notification area, and no responses were received.
The applicant was not present but did submit a letter to the Commission regarding this case.
Chairman Creighton opened the Public Hearing. No one in the audience stepped forward to speak.
Chairman Creighton closed the Public Hearing.
(Planning and Zoning Commission meeting, 01-06-00, tape 2, section #0971)
Motion was made to approve ZA 99-122.
Motion:
Second:
Ayes:
Nays:
Approved:
Sandlin
Shankland
Boutte, Peebles, Shankland, King, Home, Sandlin, Creighton
None
7-0
Motion carried.
(Planning and Zoning Commission meeting, 01-06-00, tape 2, section #0994)
AGENDA ITEM #13, ORDINANCE NO. 480-HH, REVISIONS TO THE COMPREHENSIVE
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STORAGE, OUTSIDE DISPLAY, AND SCREENING:
Interim Planning Director Karen Gandy presented this item to the Commission.
Commissioner Sandlin asked if the businesses who currently have outside storage will be
grandfathered under this new ordinance. Ms. Gandy said yes, they will be grandfathered. Ms.
Gandy asked if they could put a clause in the ordinance giving them a certain amount of time to
come into compliance. City Attorney Debra Drayovitch said they will be a non-conforming use, and
the Zoning Board of Adjustment will amortize them. Ms. Gandy said or the ordinance could specify
a specific amount of time, a grace period, in which to come into compliance. Ms, Drayovitch said
yes, but if they choose not to, then they have a non-conforming use; they would get to keep the
outside storage subject to the roles of a non-conforming use.
Planning and Zoning Commission Meeting Minutes on January 6, 2000 Page 18 of 20
Ms. Drayovitch suggested that when the City Council approves this ordinance, someone take a video
camera around a tape all of these uses.
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Ms. Drayovitch said she will look further into the amortization issue to accomplish the
Commission's goals as quickly as possible.
Chairman Creighton opened the Public Hearing. No one in the audience stepped forward to speak.
Chairman Creighton closed the Public Hearing.
(Planning and Zoning Commission meeting, 01-06-00, tape 2, section #1386)
Ms. Gandy suggested striking the following language from Page 7, Section 39.3, for non-residential
uses going into a residential district:
Motion was made to approve Ordinance No. 480-HH; striking the following language from Page
7, Section 39.3, for non-residential uses going into a residential district: "E~2d zcree:'Ang
d~,lli~;" instructing staff to look into the possibility of implementing this ordinance on existing
uses with some type of amortization period and giving them time to comply; and adding a provision
for propane tanks.
Motion:
Second:
Ayes:
Nays:
Approved:
Sandlin
Shankland
Peebles, Shankland, King, Home, Sandlin, Boutte, Creighton
None
7-0
Motion carried.
(Planning and Zoning Commission meeting, 01-06-00, tape 2, section # 1516)
AGENDA ITEM #14, MEETING ADJOURNMENT:
Chairman Creighton adjourned the meeting at 11:11 p.m. on January 6, 2000.
(Planning and Zoning Commission meeting, 01-06-00, tape 2, section #1520)
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ATTEST:
Lori A. Farwell
Planning Secretary
N:\Community Development\WP-F1LES\MTG\MIN~2000\01-06-00.DOC
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