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2012-09-20 CITY OF S TEXAS OUTHLAKE REGULAR PLANNING AND ZONING COMMISSION MEETING SEPTEMBER 20, 2012 LOCATION: 1400 Main Street, Southlake, Texas Work Session - Executive Conference Room, Suite 268 of Town Hall or City Council Chambers of Town Hall Regular Session - City Council Chambers of Town Hall COMMISSIONERS PRESENT: Chairman, Robert Hudson; Vice - Chair, D Todd Parrish; Kate Smith; Michael Springer; and Michael Forman. STAFF PRESENT: Deputy Director, Dennis Killough; Planner I, Lorrie Fletcher; Planner I, Caroline Eckel; Civil Engineer, Alex Ayala; and Commission Secretary, Holly Blake. WORK SESSION: Item No. 1 — Call to Order: Chairman Hudson called the work session to order at 6:00 p.m. Item No. 2 — Discussion of all Items of Tonight's Meeting Agenda: Staff reviewed the agenda. Item No. 3 — Work Session Adjourned: Chairman Hudson adjourned the work session at 6:30 p.m. Regular Session: Agenda Item No. 1 — Call to Order: Chairman Hudson called the regular meeting to order at 6:35 p.m. Agenda Item No. 3— Approval of Minutes for the Planning and Zoning Commission meeting held on September 06, 2012. Made a motion to approve the minutes dated September 06, 2012 as presented. Motion: Parrish Second: Smith Ayes: Smith, Parrish, Forman and Hudson Nays: None Abstain: Springer Approved: 4 -0 -1 Item No. 4 — Administrative Comments: No Comments. Commission entered into Executive Session at 6:36 p.m. and was adjourned from Executive Session at 7:00 p.m. Planning and Zoning Commission Meeting Minutes — September 20, 2012 Page 1 of 9 REGULAR AGENDA: Agenda Item No. 5 - ZAl2 -039, Preliminary Plat for the South Village at Watermere on property described Lot 4R3, Block 1, Watermere at Southlake Addition and Tracts 4C, 4D and 6A02, J.G. Allen Survey, Abstract No. 18, City of Southlake, Tarrant County, Texas; and located at 451 Watermere Dr. and 2261, 2271 & 2451 Union Church Dr., Southlake, Texas. Current Zoning is "TZD" Transition Zoning District. SPIN #11. Lorrie Fletcher, Planner I presented this item. Scott Simmons with Watermere at 3110 W Southlake Blvd., Southlake, TX 76092 came forward. Mr. Simmons had nothing to add to staffs presentation but was available to answer any questions from Commission. Chairman Hudson opened and closed the public hearing. Made a motion to approve ZAl2 -039, subject to Development Plan Review Summary No. 2 dated September 13, 2012 and Staff Report dated September 14, 2012. Motion: Parrish Second: Smith Ayes: Smith, Springer, Parrish, Forman and Hudson Nays: None Abstain: None Approved: 5 -0 Agenda Item No. 6 - ZAl2 -070, Revised Site Plan for The Hills Church on property described as Lot 1R1, Brock Addition, City of Southlake, Tarrant County, Texas; and located at 2417 and 2501 W. Southlake Boulevard, Southlake, Texas. Current Zoning is "CS" Community Service District. SPIN #11. Lorrie Fletcher, Planner I presented this item. Deborah Edmondson, 1730 Tuscan Ridge Circle, Southlake, TX 76092 came forward representing The Hills Church. Ms. Edmondson gave a brief presentation regarding the church and its functions with some historical timelines regarding the property. Ms. Edmondson continued to explain SPIN meetings and additional meetings at the church to address all issues from surrounding neighbors. Dan Warfield with Halff at 1201 North Bowser Rd. Richardson explained the drainage surrounding the property with an addition of a culvert and a flume. All drainage is contained within the bar ditch. All data was analyzed with a 100 year flood event. Commissioner Springer asked about why TXDOT denied the curb cut. Tom Simerly, P.E. with DeShazo Group at 400 South Houston St, Ste. 330, Dallas, TX 75202 came forward. Mr. Simerly explained they were turned down by TXDOT due to Planning and Zoning Commission Meeting Minutes — September 20, 2012 Page 2 of 9 the lack of traffic on a Sunday. However, on Sunday, 60 cars have to make a u -turn on Southlake Blvd. and cross 3 lanes of road to get to the church. Ms. Edmondson added that the church plans to have police officers during the Sunday services to help with traffic. Chris Hatchet, The Hills Church Pastor at 2501 W Southlake Blvd. Southlake, TX 76092 came forward. Mr. Hatchet expressed his gratitude towards the Commission and spoke of the church's involvement with the community and the city committees. Chairman Hudson opened the public hearing and read aloud the Public Comment Forms. 1) Opposition /Does not wish to speak: Perry and Elvira Vargas at 209 Brock Dr., Southlake. 2) Support/Does not wish to speak: Janice Morris at 1414 Cambridge Crossing, Southlake; Randy Scroggins at 1810 Broken Bend, Westlake; Van Henley at 5514 Lowrie Rd., Colleyville; Paul and Tanya Fisher at 2124 Brentcove Dr., Grapevine; Debra Wilson at 811 Longford Dr., Southlake. Sandra Parry at 105 Brock Dr. Southlake, came forward. Ms. Parry expressed her concern with the traffic and is in opposition of this item. Wayne Haney at 400 Brock Dr. Southlake, came forward. Mr. Haney stated that he was concerned with the traffic and the drainage and is in opposition of this item. Wayne Bengston at 209 Brock Dr. expressed his concern for the amount of traffic not only on Sundays during service times but during the week with other activities such as Mother's Day Out. Another concern is the drainage and is in opposition of this item. Mr. Bengston added that if this item is approved he is requesting that changes need to be made to the road and the drainage. Mike Washburn, the Executive Minister of The Hills Church at 5750 Walnut Creek, Fort Worth came forward to speak in support of this item. Mr. Washburn expressed that the U -turn that has to be made to attend or leave church is dangerous and a new driveway is needed. Jana Meyer at 3140 Peninsula Dr. Southlake came forward. Ms. Meyer is in support of this item due to the dangers of the road and the turn around that has to be made. Leroy McCall at 320 Brock Dr. Southlake came forward. Mr. McCall stated that is was in support and continued to state that the roads are in need of repair and in its current state is unable to handle the traffic. Larry Carrell, Business Manager for The Hills Church, at 799 Blue Quail Rd. Keller came forward. Mr. Carrell expressed his support for this item due to the traffic concern and the frequent U- turns. Elvira Vargas at 209 Brock Dr., Southlake came forward. Mrs. Vargas stated that there is a lot of traffic. On Sunday's there will be police officers, but there will not be any officers the remainder of the week. During the remainder of the week, there continues to Planning and Zoning Commission Meeting Minutes — September 20, 2012 Page 3 of 9 be a great deal of activity at the church with the same amount of traffic that there is on a Sunday. Chairman Hudson closed the public hearing. Chairman Hudson asked if there was plenty of parking on the site. Ms. Edmondson stated that there is adequate parking for the services. Chairman Hudson continued to ask if the overflow spilled out onto Brock. Ms. Edmondson stated no. Chairman Hudson asked about offsite parking for special events. Ms. Edmondson stated no. Chairman Hudson asked about long term plans for the corner of Southlake Blvd. and Brock. Mr. Hatchet stated that there was a long term plan and /or master plan that showed removal of the house that is currently there, but that changed when The Hills Church came about. Currently, that house is used as a student house for the high school students. Chairman Hudson verified that the use will not change. Commissioner Parrish asked about how many the auditorium currently seats. Mr. Hatchet stated 500. Commissioner Parrish verified that attendance is up to 700. Mr. Hatchet stated yes, but it is split between 2 services. Commissioner Forman verified that there are currently 4 entrances and what the typical pattern of use was. Mr. Hatchet explained that the first opening to the west is for entrance use and the second opening is for exit only. The remaining openings are for entrance and /or exit. The first opening to the west is primarily used. Commissioner Smith asked if the church had looked at any alternatives such as making that last entrance, an exit only so that a driver does have enough time to get across to make the U -turn. Mr. Hatchet stated no. Planning and Zoning Commission Meeting Minutes - September 20, 2012 Page 4 of 9 Commissioner Smith asked if the church has used any of the police officers yet. Mr. Hatchet stated no. Commissioner Smith continued to state that she does not believe Brock Dr. is the answer. Traffic will only back up on Brock Dr. and people will still need to make a U -turn to get there. Mr. Hatchet stated that he believes that the police officers will be able to assist in that. Commissioner Smith wondered why they couldn't do that now without accessing Brock Dr. Chairman Hudson stated that Brock Drive looks like a safer route due to the steep slope of Southlake Blvd. coming from the west. Ms. Edmondson agreed with Chairman Hudson. Chairman Hudson asked if the church had communicated with the police at all and what their recommendation was. Tom Simerly came forward and stated that they have talked with the police and their recommendation is to stop traffic at Brock Dr. Chairman Hudson asked about the drainage on the west side of the property and does the west bar ditch end down before the circle. Mr. Warfield explained that he is not familiar with further south towards the end of the cul -de -sac. Halff did analysis where the new drive is. The majority of the run off will bypass the new drive and going to an existing detention facility. Commissioner Springer asked where the remainder of the run off from the parking lot goes. Mr. Warfield stated that any runoff from the site will run to the existing detention facility. Commissioner Forman asked about the most eastern drive and whether or not it can be moved. Gordan Mayer, Deputy Director of Public Works, came forward and explained that it would not be allowed per TXDOT. Chairman Hudson re- opened the public hearing. Mr. Bengsten came forward again with suggestions regarding police assistance and traffic control. Mr. Bengsten asked to have Chairman Hudson recused from this item due to his membership at the church. Planning and Zoning Commission Meeting Minutes - September 20, 2012 Page 5 of 9 Commissioner Springer pointed out that traffic would be backed up on any road. Janice Morris at 1414 Cambridge Crossing, Southlake came forward and stated the driving practice that is made to enter and exit the church and how unsafe it is. Sandra Parry came forward again to re -state her previous argument. Chairman Hudson closed the public hearing. Commissioner Parrish is in agreement with Commissioner Smith regarding that all avenues have not been researched. However, the church will continue to grow and the problem will only get larger. Commissioner Parrish suggested that the church meet with the police department and address traffic issues. Commissioner Smith stated that the church can table this item and come back with more information and Commissioner Smith would like to see pictures of Southlake Boulevard and the slope that is being referred. Commissioner Springer brought up that all the homeowners on Brock Dr. have spoken in complete opposition and the Commission has to take that into account when making a recommendation to City Council. The applicant agreed to those items and requested to table ZAl2 -070. Made a motion to table ZAl2 -070 to the October 04, 2012 Regular Planning and Zoning Commission Meeting. Motion: Parrish Second: Smith Ayes: Smith, Springer, Parrish, Forman and Hudson Nays: None Abstain: None Approved: 5 -0 Agenda Item No. 7 - ZAl2 -077, Revised Preliminary Plat for the Carillon Chateaux District on property described as Tracts 3 and 4A1, A. Chivers Survey, Abstract No. 299 and Tract 2, L. Chivers Survey, Abstract No. 300, City of Southlake, Tarrant County, Texas, located north of E. State Hwy. 114 between E. Kirkwood Blvd. and N. Carroll Ave. and south of Estes Park subdivision at 1500, 1600 and 1800 N. Carroll Ave., Southlake, Texas. Current Zoning: ECZ — Employment Center Zoning District. SPIN Neighborhood # 3. Lorrie Fletcher, Planner I presented this item. Jeff Kennemer with Hines -GTIS at 2200 Ross Ave., Ste. 4200W, Dallas came forward. Mr. Kennemer explained in detail the changes that are being made and why. The Commissioners agreed among themselves that this is a great plan. Planning and Zoning Commission Meeting Minutes — September 20, 2012 Page 6 of 9 Chairman Hudson opened the public hearing and read aloud the Public Comment Forms. 1) Opposition /Does not wish to speak: Jaysukh and Jayshree Sabhaya at 2000 Cheyenne Park Lane, Southlake. Chairman Hudson closed the public hearing. Made a motion to approve ZAl2 -077, subject to Plat Review Summary No. 3 dated September 14, 2012 and Staff Report dated September 14, 2012. Motion: Parrish Second: Smith Ayes: Smith, Springer, Parrish, Forman and Hudson Nays: None Abstain: None Approved: 5 -0 Agenda Item No. 8 - ZAl2 -079, Specific Use Permit to allow outdoor sales or services at Shops of Southlake on property described as Lots 1, 3 and 5, Block 1, Shops of Southlake, City of Southlake, Tarrant County, Texas; and located at 1201, 1251, 1275, 1425, 1431, 1435, 1445, 1451 and 1465 E. Southlake Boulevard, Southlake, Texas. Current Zoning is "S -P -2" Generalized Site Plan District. SPIN #8. Lorrie Fletcher, Planner I presented this item. Chairman Hudson verified that this is a 3 year request. Rachel Vaughan and Kathenne Ratliff at 3102 Maple Avenue, Suite 500 Dallas came forward to answer any questions the Commission may have. Commissioner Springer asked if other sources outside of the Shops of Southlake would be permitted. Ms. Vaughan stated that it would be limited to the stores located in the Shops of Southlake only. Commissioner Smith and Parrish asked about make up dates and specific dates. Dennis Killough added that it could be made part of the motion. Ms. Ratliff did not have specific dates in mind however would like to keep it open to Fall. Chairman Hudson opened the public hearing. Jane Cravens at 304 Lakeside Ct. Southlake came forward. Ms. Cravens asked about security and safety issues with children in the parking lot as well as clean up after the event. Planning and Zoning Commission Meeting Minutes - September 20, 2012 Page 7 of 9 Ms. Ratliff addressed Ms. Craven's issues and would look into having security at the event. Chairman Hudson closed the public hearing. Made a motion to approve ZAl2 -079, noting the applicant's agreement that there will be nothing in the parking lot, making a note to permit staff to add additional tenants and the applicant will maintain all pedestrian and handicap access as provided by the City Ordinance and the approval is granted for 3 years subject to the Staff Report dated September 14, 2012. Motion: Parrish Second: Smith Ayes: Smith, Springer, Parrish, Forman and Hudson Nays: None Abstain: None Approved: 5 -0 Agenda Item No. 9 - Variance to the Tree Preservation Ordinance No. 585, as amended, for Watermere Medical Plaza on property described as Lot 1, Block 1, Slayton Addition and Lot 1, Block 2, Watermere at Southlake Addition, Southlake, Tarrant County, Texas and located at 2813 & 2815 W. Southlake Blvd., Southlake, Texas. Current Zoning: 01 — Office District. SPIN Neighborhood #11. Lorrie Fletcher, Planner I presented this item. Skip Blake, Blake Architects at 1202 S White Chapel Blvd. Southlake came forward. Mr. Blake explained the grading of the area and why the variance is needed. Mr. Blake continued to show the replacement of trees with caliper, species and amount of trees. Commissioner Springer verified that the trees would be planted at the new elevation. Mr. Blake stated yes. Chairman Hudson asked about the trees along Watermere. Mr. Blake stated that those trees would be lace bark elms. Chairman Hudson opened and closed the public hearing. Made a motion to approve the variance to the Tree Preservation Ordinance No. 585, noting the applicant's agreement to add 12 trees and that all the trees that the applicant will be adding will be at least 4" caliper subject to the Staff Report dated September 14, 2012. Motion: Parrish Second: Smith Ayes: Smith, Springer, Parrish, Forman and Hudson Planning and Zoning Commission Meeting Minutes - September 20, 2012 Page 8 of 9 Nays: None Abstain: None Approved: 5 -0 Agenda Item No. 10 - Adjourn Meeting. Meeting adjourned at 9:30 p.m. Ro ert Hudson ATTEST: Chairman x „t p Holly Blake A D I Commission Secretary Planning and Zoning Commission Meeting Minutes — September 20, 2012 Page 9 of 9